Apply DO and Min Payment Logic

Minimum Payment logic/functionality

📘 Instructions

W Energy’s Minimum Payment (IE Below Minimum) Functionality During Apply DO

1. The minimum payment threshold that the Apply DO Process utilizes is set either at the Company or BA Level

   1. BA supersedes Company Level if it’s populated

   2. This drives what “Status” all Owner Amounts for each Owner is set to à Either “Below Minimum” or “Ready to Pay”

2. Every time Apply DO runs, it does the following to determine what “Status” all of the Owner Amounts for a given Owner should be set to à IE “Did the Owner reach the Minimum Payment Threshold during this CPC run or not?”

   1. The Apply DO process Distributes out records that are “original” to that Accounting Date

                   i.      IE Check Input data or the current APC run (or Dist PPAs)

1. It takes the Net total of this and adds it to all other “In Pay” Owner Amounts

                   i.      These include other “Below Minimum” records from prior Accounting Dates

                   ii.      Also includes any “Ready to Pay” records that were newly released from suspense (via Release/Transfer DO Actions) from prior Accounting Dates

1. If the Net Amount of Owner Amounts “original” to the Current Accounting Date + Net Amount of all other “In Pay” Owner Amounts (described above) is *greater than* the Company/BA Minimum Payment threshold, then the following will happen:

   1. All “Below Minimum” Owner Amounts from prior Accounting Dates will roll into the Accounting Date of the current CPC run and be set to a Status = “Ready to Pay”

                     i.      From Prior Period Flag = TRUE

1. All “Ready to Pay” (IE newly released) Owner Amounts from prior Accounting Dates will roll into the Accounting Date of the current CPC run and be set to a Status = “Ready to Pay”

                     i.      From Prior Period Flag = TRUE

1. All Owner Amounts “original” to that Accounting Date will be set to a set to a Status = “Ready to Pay”

                     ii.      From Prior Period Flag = FALSE

1. These records will ultimately become an AP Invoice once Financial Interface process completes for the Accounting Date of the current CPC run

2. If the Net Amount of Owner Amounts “original” to the Current Accounting Date + Net Amount of all other “In Pay” Owner Amounts (described above) is *less than* the Company/BA Minimum Payment threshold, then the following will happen:

   1. All “Below Minimum” Owner Amounts from prior Accounting Dates will stay in their current Accounting Dates

   2. All “Ready to Pay” (IE newly released) Owner Amounts from prior Accounting Dates will roll into the Accounting Date of the current CPC run and be set to a Status = “Below Minimum”

                        i.      From Prior Period Flag = TRUE

1. All Owner Amounts “original” to that Accounting Date will be set to a set to a Status = “Below Minimum”

                      i.      From Prior Period Flag = FALSE

1. These records will stay untouched until what is described in Bullet Point C occurs

The sum of *all* Owner Amounts for an Owner needs to reach the Minimum Payment setting before an Owner can get paid.  During each future CPC run, the Below Min owners will continue to be distributed “new” Owner Amounts (IE Positive Dollars). Once the sum of all their Below Minimum Owner Amounts > $100, then they’ll get paid.

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