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How do I create and manage roles?

Rolls are created and managed in General Config > Role Mgmt.

Basic recommended roles

  • Superadmin: Create/update/delete access to everything.

  • Dept Admin: Create/update/delete access to only the required screens and required field/areas.

  • Daily Business User: Create/Update/Delete Access only for transactional tasks to required field/areas.

  • Vendor: Create/Update access only for transactional tasks to required field/areas.

Role management

Views: Choose the Views to make available to the role.

Features: Choose the Features to make available for the role.

Field/Area: Choose the Field/Area access for the role.

CrUD access: Set up the CrUD access by entity type for the role.


Views: This is where you can select which screens from the application you want the role to have basic read access to.


Features: This is where you select the features and the engine settings the role has access to. 

Note that the role would have to have access to the screen to access the relevant features or the engine settings.


Field and Areas: This is where you can select the field and the areas the role would have access to.


Entities: This is where you select the entity and the relevant CrUD operations for each entity.

Note that the role would have to have access to the screen to access the relevant entities.

For setup of entity CrUD access, there are more settings for Tasks and Users:

Task Create Status Options: Restrict creation of a task to DRAFT status, for example, having a role that can only submit DRAFT tasks

Task Update Created By: Restrict updating tasks to only those created by the user

Task Update Status Options: Restrict updating tasks to only those in DRAFT status

Task Update Disabled Fields: Restrict users from updating fields such as Status, Acceptance Status, Time to next priority, Priority, Description, Strict hard start time, Strict hard assignment, Stop and Asset, Task Schedule, Task global attributes

Task Delete Created By: Restrict deleting tasks to only those created by the user

Task Delete Status: Restrict deleting tasks to only those in DRAFT status

User Create Allowed to Create: Restrict allowing creation of users

User Create Disabled Fields: Restrict fields during user creation such as Vendor, Role, Skills, Certifications, Approver

User Update Allowed to edit options: Restrict updates to only the user

User Update Disabled Fields: Restrict fields during user updates such as Vendor, Role, Skills, Certifications, Approver

User Delete Allowed to Delete options: Restrict delete capability

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